Course Overview:
This course offered at IRES is tailored for professionals working in Non-Governmental Organizations (NGOs) who are responsible for managing financial records, budgets, and reports using QuickBooks. The course focuses on the unique accounting and reporting needs of NGOs, including fund accounting, grant management, and donor reporting. Participants will learn how to set up and manage NGO accounts in QuickBooks, track multiple funding sources, generate financial statements, and ensure compliance with reporting standards specific to the nonprofit sector. The course combines theoretical knowledge with practical QuickBooks training to ensure participants can apply these skills in their organization’s financial management.
Course Duration:
5 Days
Target Audience:
- NGO financial officers and accountants
- Program and project managers handling budgets
- Donor reporting and grants officers
- Anyone involved in the financial management of nonprofit organizations
Personal Impact:
- Gain proficiency in using QuickBooks for NGO-specific accounting tasks.
- Learn how to manage funds, track expenses, and generate accurate financial reports.
- Enhance your ability to handle multiple donor and grant requirements effectively.
Organizational Impact:
- Improve financial transparency and accountability in NGO operations.
- Streamline financial reporting processes, ensuring compliance with donor requirements.
- Strengthen financial planning and management for more effective fund allocation and utilization.
Course Level:
Course Objectives:
By the end of this course, participants will be able to:
- Set up and customize QuickBooks for NGO accounting.
- Manage multiple funding sources and track restricted and unrestricted funds.
- Prepare and present financial reports tailored for donor and grant reporting.
- Generate budgets, manage expenses, and monitor project-specific financial performance.
- Ensure compliance with financial regulations and donor agreements.
Course Outline:
Module 1: Introduction to QuickBooks and NGO Accounting Basics
- Overview of NGO accounting principles and practices
- Introduction to QuickBooks interface and features
- Setting up QuickBooks for NGO use: chart of accounts, fund categories, and classes
- Practical Exercise: Initial QuickBooks setup for a nonprofit organization
Module 2: Managing Funds and Grants in QuickBooks
- Tracking restricted and unrestricted funds
- Allocating grants and donations to specific projects or programs
- Monitoring fund utilization and generating fund-specific reports
- Practical Exercise: Managing and reporting on multiple funding sources in QuickBooks
Module 3: Expense Tracking and Budget Management
- Creating and managing budgets for NGO projects
- Recording expenses and ensuring proper allocation to relevant funds or grants
- Monitoring budget performance and variance analysis
- Practical Exercise: Expense entry and budget tracking for NGO projects
Module 4: Donor and Grant Reporting
- Generating financial reports for donors and grantors
- Preparing financial statements, including income and expense reports and balance sheets
- Customizing QuickBooks reports to meet specific donor requirements
- Case Study: Generating donor-specific financial reports
Module 5: Advanced Features and Compliance
- Using QuickBooks for audit preparation and ensuring regulatory compliance
- Integrating QuickBooks with external software for payroll, taxes, and invoicing
- Real-life Project: Preparing a comprehensive financial report for a nonprofit organization using QuickBooks
Related Courses
Course Administration Details:
Methodology
These instructor-led training sessions are delivered using a blended learning approach and include presentations, guided practical exercises, web-based tutorials, and group work. Our facilitators are seasoned industry experts with years of experience as professionals and trainers in these fields. All facilitation and course materials are offered in English. Participants should be reasonably proficient in the language.
Accreditation
Upon successful completion of this training, participants will be issued an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
Training Venue
The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.
Accommodation and Airport Transfer
Accommodation and Airport Transfer are arranged upon request. For reservations contact the Training Officer.
- Email: [email protected]
- Phone: +254715 077 817
Tailor-Made
This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on:
- Email: [email protected]
- Phone: +254715 077 817
Payment
Payment should be transferred to the IRES account through a bank on or before the start of the course. Send proof of payment to [email protected]
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