Course Overview
This practical 5-day course by IRES equips administrators, secretaries, and personal assistants with the skills to take effective meeting minutes and enhance meeting productivity. Participants will learn to prepare agendas, collaborate with chairs, and produce clear, accurate minutes. Through hands-on exercises and expert guidance, you’ll gain confidence in managing all aspects of meeting administration across various sectors.
Course Duration
5 Days
Target Audience
- Administrators, secretaries, and personal assistants
- Professionals responsible for taking meeting minutes
- New or experienced minute takers seeking skill improvement
- Office staff in public, private, or voluntary sectors
Organizational Impact
- Improved meeting efficiency with accurate minute-taking
- Enhanced documentation of decisions and actions
- Increased attendance and engagement through effective agendas
- Strengthened organizational communication and accountability
Personal Impact
- Increased confidence in minute-taking and meeting management
- Enhanced career prospects in administrative roles
- Improved assertiveness and collaboration skills
- Mastery of professional note-taking and documentation
Course Outline
Course Objectives
- Understand the minute taker’s role in meeting administration
- Prepare effective agendas and meeting arrangements
- Collaborate assertively with meeting chairs and participants
- Take accurate notes and convert them into professional minutes
- Develop action plans to sustain minute-taking skills
Course Modules
Course Outline
Module 1: Preparing for Effective Meetings
- Understanding different types of meetings
- Exploring the minute taker’s duties: before, during, and after
- Preparing the meeting room and identifying participants
- Using checklists to ensure maximum attendance
- Case Study: Plan a meeting setup and checklist
Module 2: Crafting Agendas and Notices
- Producing clear and effective meeting agendas
- Writing and issuing convening notices
- Ensuring agendas align with meeting objectives
- Collaborating with chairs to finalize agendas
- Case Study: Draft a meeting agenda and notice
Module 3: Supporting the Meeting Process
- Taking accurate and relevant notes during meetings
- Supporting the chair to maintain meeting flow
- Obtaining clarification assertively for accurate minutes
- Managing participant interactions confidently
- Case Study: Practice note-taking in a mock meeting
Module 4: Writing Professional Minutes
- Understanding best practices for minute formats
- Converting notes into clear and concise minutes
- Adhering to timescales for minute distribution
- Ensuring minutes capture decisions and actions
- Case Study: Write minutes from meeting notes
Module 5: Practical Application and Action Planning
- Leading an agenda item and facilitating discussion
- Reviewing and refining minutes for accuracy
- Developing a personal action plan for minute-taking improvement
- Reflecting on learning and sharing peer feedback
- Case Study: Present a set of finalized minutes
Related Courses
Course Administration Details
Methodology
These instructor-led training sessions are delivered using a blended learning approach and include presentations, guided practical exercises, web-based tutorials, and group work. Our facilitators are seasoned industry experts with years of experience as professionals and trainers in these fields. All facilitation and course materials are offered in English. Participants should be reasonably proficient in the language.
Accreditation
Upon successful completion of this training, participants will be issued an Indepth Research Institute (IRES) certificate certified by the National Industrial Training Authority (NITA).
Training Venue
The training will be held at IRES Training Centre. The course fee covers the course tuition, training materials, two break refreshments, and lunch. All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.
Accommodation and Airport Transfer
Accommodation and Airport Transfer are arranged upon request. For reservations contact the Training Officer.
Tailor-Made
This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our IRES Training Centre or at a convenient location. For further inquiries, please contact us on:
Payment
Payment should be transferred to the IRES account through a bank on or before the start of the course. Send proof of payment to outreach@indepthresearch.org
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